Ask Cupcake: How many cupcakes per guest??
My fiance and I have decided to forgo a wedding cake in lieu for wedding cupcakes. My questions is: how many wedding cupcakes should I make for my guests? Do I serve 1 or 2 per guest? I need advice!
Thanks a million
Darcy in White Plains, NY
My dear Darcy,
Kudos on your upcoming wedding and your choice to serve wedding cupcakes! To answer your question, I have a simple rule of thumb when it comes to deciding how many wedding cupcakes to serve at a wedding reception:
If the wedding cupcakes are going to be served to guests by waiters, plan on making 1.25 wedding cupcakes per guests attending. For example, if you are expecting 100 guests, then you’ll need 125 wedding cupcakes (100 x 1.25 =125). Let me explain my reasoning. Obviously you’ll want each guest to have one cupcake, so you’ll need at least 100. Since waiters will be controlling the flow of cupcakes, it’s unlikely you’ll need more than 1 per guest. So why have 1.25 per guest? Well, in rare occasions sometimes people flag down waiters and ask for seconds (especially kids and teens). And sometimes waiters drop things. Imagine a tray of cupcakes hitting the floor as a waiter is navigating the dance floor during the bunny hop – it happens. So having at least 25% extra cupcakes ensures that you’ll have enough extras just in case. Better safe than sorry I always say
If you’ll be serving your wedding cupcakes buffet style and allowing your guests to venture over to the cupcake display themselves, be prepared to make at least 1.5 per guest. This assumes that every 50 percent of your guests will take two cupcakes, and 50 percent will take one cupcake. Serving buffet style also means the chance of guests venturing over for seconds is greater. So that’s why I would recommend making 1.5 cupcakes per guest to ensure at least everyone gets one, and those who have the cupcake munchies can have two
Now this part is really important! Don’t forget to factor the following into your required wedding cupcake quantity:
2 or 4 cupcakes to set aside for your 1 year anniversary (if so desired)
1 cupcake per hired professional not on the guest list (photographer, band / DJ, clergy, etc)
Cheerio & Happy Wedding!